Article I - Name, Membership and objectives
Section 1 - NAME
The name of this Association will be the Associated Student Body (ASB) of Newport Harbor High School.
Section 2 - MEMBERSHIP A.Every student regularly enrolled at Newport Harbor High School shall be a member of ASB.
B.The governing body of the ASB shall be called the Executive Council.
C.The four ASB officers shall be called the Executive Board. (i.e. President, Vice President, Treasurer, Secretary)
Section 3 - OBJECTIVES OF EXECUTIVE COUNCIL A.Represent the entire student body in all matters pertaining to the betterment and welfare of the school.
B.Encourage school spirit.
C.Foster communication with administration, faculty, board of education, and community.
D.Promote a better understanding between individual students.
E.Promote good will toward other student bodies.
F.Instill democratic ideals.
G.Develop leadership opportunities.
H.Be positive role models.
I.Address student concerns.
J.Promote scholarship and other student achievement.
K.Select projects and activities that will be significant to the students.
L.Provide a public forum for expression and input.
ARTICLE II - Executive Board
Section 1 - GENERAL QUALIFICATIONS AND TERM OF OFFICE
Each candidate must be a student in good standing at Newport Harbor High School while holding office, must be currently enrolled in ASB or have at least one year of previous experience with the proof provided by a submitted resume. and must have at least a 2.0 grade average for the grading period immediately preceding his or her election and maintained throughout the term of office. Each officer shall serve until the next election, unless removed from office. No student may hold more than one elected student government office at the same time. Any student, excluding the ASB President, elected as an officer will be a full voting member of the body.
Section 2 - OFFICERS
The President shall be a senior during his or her term of office and must have at least one year prior ASB experience.
The President's duties and powers are:
A.To serve as the Chief Executive of the ASB and the official representative of the ASB.
B.To prepare a written agenda for regular meetings of the ASB Executive Council.
C.To call and preside over meetings of the ASB Executive Council.
D.To appoint committees as deemed necessary under ASB and as approved by the Executive Council.
E.To be an ex-officio member of all school committees under ASB.
F.To inform the school of current and future plans and accomplishments in the form of a press conference at the beginning of each semester.
G.To serve as liaison between the Administration and the Executive Council.
H.To attend at least one leadership conference or seminar during their elected term.
I.To hold the representatives of the student government responsible for the efficient operation of the Commissions by collecting minutes of Commission meetings and regularly meeting with Commissioners.
J.To call and preside over meetings of the Disciplinary Action Committee.
K.To serve as the tiebreaker in Executive Council votes.
L. To serve as the student board representative along with the Vice President
The Vice-President shall be a junior or senior during his or her term of office. His or her duties and powers are: A.To be a member of the Executive Board
B.To assume all powers and duties of the President in the President's absence or impeachment.
C.To act as Sergeant of Arms during Executive Council meetings.
D.To organize, coordinate and preside over Student Congress, reporting on Executive Council and school-wide activities.
E.To organize and coordinate President's Council and preside over monthly meetings.
F.To organize, update and publish Club information, and organize Club Rush in conjunction with hospitality.
The Secretary shall be a junior or senior during his or her term of office. His or her duties and powers are: A.To be a member of the Executive Board
B.To keep on file records of all treasury reports.
C.To keep a public record of all the meetings of the ASB and the Executive Council. Copies of the minutes of each Executive Council meeting must be posted in the ASB office weekly and approved by the Executive Council. These records must be maintained and preserved throughout the Secretary's term of office.
D.To keep attendance records of all Executive Council meetings.
E.To handle all correspondence concerning the ASB.
F.To be responsible, along with the ASB Treasurer, for all ASB and class elections.
G. To be responsible for the suggestion box.
The treasurer shall be a junior or senior during his or her term of office. His or her duties and powers are: A.To be a member of the Executive Board.
B.To be responsible for all funds and financial records for the ASB.
C.To prepare and post in the ASB office, a monthly treasurer's report using a computer spreadsheet program (i.e. Excel).
D.Working with the ASB Account Clerk, to keep all financial records of the various clubs and organizations.
E.To be responsible for proposing and conducting, when necessary, ASB fund raising activities.
F.To be responsible for updating the ASB financial records on a weekly basis and rendering them to the Executive Council for approval.
G.Prepare the ASB budget with the Activities Director by the end of the first month of school, to be approved by the ASB Executive Board.
H.To be responsible, along with the ASB Secretary, for all ASB and class elections.
ARTICLE III - Required Commissions
Section 1 - QUALIFICATIONS
Each applicant must be a student in good standing at Newport Harbor High School while holding office and must have at least a 2.0 grade average for the grading period immediately preceding his or her selection and maintained throughout the term of office. Each Commissioner and Representative shall serve until the next election.
Section 2 - SELECTION PROCEDURES A.All Commissioner and Representative applicants must have three recommendations from school faculty.
B.Recommendations will be reviewed and selections will be made by the ASB Executive Board and Activities Director(s).
Section 3 - COMMISSIONS
Each Commission has a Commissioner and at least one Representative. The Commissioner heads the Commission and is the only voting member of the Commission on monetary issues. Commissioners and Representatives each have one vote on non-monetary issues. Commissioners and Representatives share duties and responsibilities of the Commission equally. It is the responsibility of a Commission to promote the general welfare of ASB and assist other Commissions even if it is not in any Commission's job description.
Members include Senior Class President, and Seniors on ASB Executive Council.
The Commission's duties and responsibilities are: A.To organize at least one senior activity per quarter.
B.To coordinate all senior activities (end of year, during testing, finals, etc.)
C.To compile a college directory of the senior class.
D.To organize the selection and purchase of a senior gift.
E.To organize reunions every five to ten years following graduation.
COMMUNICATIONS AND PUBLICITY
The Commission's duties and responsibilities are: A.To update the marquee in front of the school at the beginning of each week and/or as necessary.
B.To make morning announcements over the school address system as often as necessary.
C.To make posters and flyers advertising all ASB sponsored activities.
D.To organize the annual Battle of the Bay and Battle of the Bands t-shirt design contest / or design themselves.
E. Act as liaison to Daily Pilot advertising ASB sponsored activities.
The Commission's duties and responsibilities are: A.To organize and coordinate the Homecoming Dance, Winter Formal and Prom.
B.To organize and coordinate all other dances and/or evening activities (i.e. Welcome Back Dance, Mr. Newport, Battle of the Bands, Blacklight Dance) as directed by the Executive Council.
C.To organize work with the Assemblies and Rallies Commission in planning the Homecoming theme and half-time show.
D.To work with the Activities Director(s) in planning the yearly activity calendar and student planner.
E. To organize and coordinate the rallies for the year (i.e. Battle of the Bay Rally, Homecoming Rally, Battle of the Sexes Rally, Academic Rally, and the Prom/College Rally)
a.To organize and coordinate rallies in conjunction with the Activities Director and Cheer Advisor.
b.To organize and coordinate Unity Week (Month) activities in conjunction with the International Ambassadors Club.
c.To work with the Major Events Commission in planning the Homecoming theme and half-time show.
d.To organize and coordinate the Academic Rally in conjunction with Academic Boosters.
The Commission's duties and responsibilities are: A.To coordinate and publish community service opportunities including updating the community service bulletin board and web page on a weekly basis.
B.To organize and coordinate the Student of the Quarter luncheons.
C.To organize and coordinate visitor luncheons, gifts, activities, etc. as needed.
D.To organize and coordinate a teacher appreciation activity.
E.To coordinate at least one holiday food drive (i.e. Adopt-A-Family.)
F.To organize and coordinate other philanthropic activities as directed by the Executive Council.
G. The organize lunch time activities: i. To provide music at lunch for the enjoyment of the diverse student body.
ii. To organize and coordinate lunchtime activities or spirit days at least one per month. H. To organize new student relations: i. To organize and coordinate new student orientations and school tours. iii.To organize and coordinate Club Rush in conjunction with the ASB Vice President. iv.To promote school-wide student involvement in all school activities.
The Commission's duties and responsibilities are: A.To publish activities and calendar on the ASB web page and update it weekly.
B.To set-up, take-down and operate sound equipment at all home football games and rallies.
C.To work with video yearbook company assisting them with video footage.
D.To act as a liaison between the NHHS Technology Committee and ASB. E. To make videos for the rallies in conjunction with the events committee
Members are the entire ASB Executive Council members
The Commission's duties and responsibilities are:
A.To provide sodas for announcers and referees at half time of all home football games.
B.To update team pictures in Robins Hall foyer.
C.To publicize and promote a Game of the Week
The commission's duties and responsibilities are: A. To organize and coordinate with the Navigators to put on Harbor Pride Days
B. The update the Hall of Fame in the library
C. To update the marquee at least weekly
D. To organize school improvement projects (i.e. greenery, murals, benches, tables, etc.)
ARTICLE IV - Student Congress
Section 1 - FUNCTION
Discuss and present issues to the Executive Council and entire student body.
Section 2 - MEMBERSHIP
Students regularly enrolled and in good standing at Newport Harbor High School shall be eligible for election in a democratic process by their third period class. Elections for Student Congress will take place at the beginning of each semester with two members elected per class. These requirements should be advertised to all third period classes before the election process.
Section 3 - CHAIRMAN
The Chairman shall be the presiding ASB Vice-President who will be the representative of Student Congress for the Executive Council. The presiding ASB Vice President will call and preside over the meetings and create the agenda. The ASB Treasurer shall act as Vice President of the Student Congress.
Section 4 - MEETINGS A.Meetings are to take place at least monthly. (Recommended 1st Wednesday of Every month)
B.A schedule of meetings must be posted in every classroom with the names of all class representatives and others to be excused for Student Congress.
D.The first meeting of the Student Congress shall be the beginning of October where all representatives and all ASB members are present. The entire ASB is invited but need not come to all other meetings.
E.Student Congress members should relay information and discuss issues and concerns with the class they represent.
Section 5 - REMOVAL
Members of Student Congress will be removed if two meetings are missed. If a member is removed, the class will elect a new representative.
ARTICLE V - ASB Executive Council
Section 1 - EXECUTIVE POWER
The ASB Executive Council represents the interests of the entire Associated Student Body.
Section 2 - MEMBERSHIP
The Executive Council shall consist of elected and appointed members of the ASB. The Activities Director or his/her designee must be present for official business to be conducted.
Section 3 - MEETINGS
The Executive Council shall meet no less than once a week when school is in session at a time agreed upon by the Executive Board.
Section 4 - FUNCTIONS AND POWERS The Executive Council shall:
A.Have the power of approval and veto of student business.
B.Grant recognition to societies, clubs and other student organizations.
C.Exercise control over the finances of the student body under the advice of the Activities Director and/or ASB accountant.
D.Approve the by-laws of all on-campus clubs and organizations.
E.Publish annually this Constitution, in a form available to all members of the student body.(i.e. on the school website)
ARTICLE VI - ASB Class Officers
Section 1 - ORGANIZATION
Each class shall be represented by an elected President and Vice-President. Each officer shall have one vote in the Executive Council.
Section 2 - ELECTIONS
Freshman, sophomore, junior, and senior officers shall be elected each year in a democratic process.
Section 3 - GENERAL QUALIFICATIONS AND TERM OF OFFICE
Each applicant must be a student in good standing at Newport Harbor High School while holding office and must have at least a 2.0 grade average for the grading period immediately preceding his or her selection and maintained throughout the term of office. All class officers must be members of that class. Each officer shall serve until the next election.
Section 4 - OFFICER DUTIES
A.Promote unity and pride for their class.
B.Serve as the representative in all class events.
C.All class officers, after being elected, will apply to serve as a representative. They will be guaranteed a position, but which position will depend on their application and the appointment of the ASB officers. These duties will be in addition to their class duties.
Recommendations: i. Senior officers are on the senior committee
ii. At least one Junior officer is on Major Events. (Junior Class runs prom)
iii.At least one Sophomore officer is on Hospitality.
iv.At least one Freshman officer is on Events.
The ASB Executive Board under supervision of the Activities Director shall appoint class officers to commissions as representatives. The number of appointed commissioners, however, shall never exceed the number of elected officers. The selection of commissioners is under the discretion of the ASB officers. Appointed positions are open to all sophomores, juniors, and seniors.
ARTICLE VII - Elections, Vacancy and Recall
Section 1- ASB AND CLASS ELECTIONS Senior ASB Executive Council members will conduct elections for all positions annually.
A.All voting shall be by secret ballot.
B.Election procedure shall be published prior to the election.
C.A simple majority shall elect officers.
D.If no candidate receives a majority, a run-off election will be held between the top two candidates.
E.The election process must take a minimum of two weeks and a maximum of three weeks; designed to leave one week for straight campaigning.
F.Newly elected officers shall take office no less than thirty days following the election, there should be transition meetings with newly elected/appointed members and old ASB elected officials/commission leaders to explain the duties of the commission and to go over the constitution in its entirety.
G.The incumbent ASB council if needed may extend the lame duck period no more than thirty days.
Section 2- ELECTION PROCEDURES A.Candidates must have three letters of recommendation from current or past teachers.
B.A senior election committee comprising current ASB members must review the recommendations.
C.All speeches must be presented in full (including attire and props) prior to election day in front of committee stated above for approval or the candidate will be ineligible to run.
D.Candidates must follow all election procedures outlines in the Election Information Packet, created by the election committee.
A. Some form of proof they are qualified for the position, such as, but not limited to, a short paragraph explaining leadership experience.
B. Prior ASB experience
C. Essay Questions
E. Required for the ASB Presidency, they must answer a question that is chosen by an outside force at the speeches assemblies, with the option to include other candidates of other positions.
Section 3 - VACANCIES
Officer and commission vacancies shall be filled as soon as possible using the electoral procedures for that office. No officer or member of ASB will hold office while suspended from school. Upon their return, a vote of confidence will be held in the ASB Executive Council. The member must gain 2/3 of the vote by secret ballot to be reinstated. A proxy chosen by that position will fill any temporary vacancy.
Section 4 - IMPEACHMENT
Any student can petition to remove a member from the ASB Executive Council. All petitions must be pre-approved by the Activities Director before circulation. A petition for removal of any elected officer of ASB may be presented stating specific grounds for removal and signed by 20% of the student body or 2/3 of the ASB Executive Council. Petitions for removal of class officers shall be signed by 20% of the members of that class only or 2/3 of the ASB Executive Council. If the Executive Council finds the petition legal by verification of signatures, it will be presented to the DAC for approval. Once approved, a special election will be called open to any candidate excluding the removed officer. Whoever wins a majority of the votes cast shall immediately assume the office. If any elected president is removed from office, the vice president of that office will assume the office of president and a new vice president will be elected.
ARTICLE VIII - Disciplinary Action Committee (DAC)
Section 1 - Functions and Powers The Disciplinary Action Committee (DAC) shall consist of the Chief Justice, the ASB President, all Class Presidents and the Activities Director. The Chief Justice is not a member of the ASB Executive Council and is elected through Student Congress. In the event that a member of the DAC is being reviewed, they may not serve on the DAC. In the event that a tie occurs, the ASB Vice President will be the tie-breaker.
Responsibilities are as follows:
A.To interpret the Constitution and its by-laws and to propose amendments to the Constitution.
B.To determine Executive Council attendance policies. (tardies and absences) C.To give appropriate disciplinary action in the event a member has failed to perform his/her duties or violations of the syllabus, constitution or attendance policy. This disciplinary action may include but is not limited to suspension or removal from office. D.All complaints shall be filed in the DAC suggestion box. All complaints filed with the DAC shall remain anonymous.
Section 2 - Classroom Procedures
A.All policies are to be clarified at the beginning of the year.
B.The syllabus should be presented by the advisor(s) at the beginning of the term and be open to revision by ASB. (i.e. if there are anyquestions about the syllabus the students can propose revisions)
C.Revisions will pass with a 2/3 vote of the ASB Executive Council.
D.Advisor(s) has/have final say in syllabus, with regard for student revisions.
Section 3 - Suggestion Box
A.The suggestion box will be located in the library, be collected weekly, and put on the agenda to be discussed by ASB.
B.ASB Secretary will be responsible for checking the boxes and bringing suggestions to the ASB Executive Council.
C.The location of the box must be advertised
Section 4 - Constitutional Enforcement Procedures
A.The DAC will review all infringements. They will recommend an appropriate sentence.
B.A separate committee appointed by the DAC can research complaints.
Article IX - Voting
1. Quorum- a simple majority of voting members shall constitute a quorum.
2. Voting Members-
A.All elected officers and commissioners shall have one vote for monetary issues in the ASB Executive Council. No more than 50% of the voters may be appointed.
B.All members of the ASB Executive Council shall decide non-monetary issues.
3. Proxy Voting A.The commissioners and officers must submit a written proxy at the beginning of their term of office selecting representatives of their commission to vote in their place on monetary issues in case of their absence.
B.No selected representatives may have more than one absentee vote.
C.Proxies must be submitted to the advisors and kept on file. 4. Public Stance A.Definition: For the executive council to take a public stance, a 2/3 vote of all members is required.
B.Stances shall be approved by a secret, written ballot.
ARTICLE X - Amendment Process
Any student currently enrolled at Newport Harbor High School has the right to propose an amendment to the Newport Harbor High School Constitution.
Section 2 - Procedure A.One hundred signatures of students currently enrolled at Newport Harbor High School are required on a petition stating the desired change to the Constitution.
B.The person proposing the change must then present his/her proposal to all elected officers of ASB who will then take a vote, requiring a simple majority to pass. If the change is approved, see part D. If the change is not approved by the elected officers, the elected officers have the right to form a temporary Constitutional Committee whose purpose will be to propose an alternate revision or amendment to the Constitution within the parameters of the original amendment petition. The ASB Executive Council must then vote to approve the new revision/amendment requiring a simple majority to pass. If the Executive Council does not pass the revision/amendment within thirty days of the original amendment proposal, the person who proposed the change has the right to move on to part D of the amendment procedure.
C.If the ASB Executive Council approves of its own drafted revision/amendment, they must present their revision/amendment to the person who originally proposed the change. If the student agrees to the Executive Council's revisions, only that draft will move forward. If the student disapproves of the Executive Council's revisions, then both versions of the revision/amendment will move to the next step in the procedure.
D.The proposed revision/amendment must be officially presented to the entire student body. Student Congress representatives, during their third period classes will run the election. At least 50% of the student body must vote for the election to be valid. The election must take place no more than fifteen school days after the amendment proposal. A simple majority is required to pass the amendment. If less than 50% of the student body participate in the vote there will be a new election every ten school days thereafter until 50% of the student population participate, unless the person who originally proposed the change consents to withdrawing his/her proposal and, if applicable, the ASB Executive Board vote to withdraw their proposal (simple majority required to pass.)
E.If a simple majority of the students who voted pass the change, the revision/amendment shall be incorporated in the text of this Constitution the first day of the next school year.